Code of Conduct

At CinCityCon we believe in the simple idea of fun for all. We want our guests to meet new friends and enjoy their existing friends. We want everyone to have a memorable time with fun memories they can share with others. To that end, CinCityCon has established the following expectations with regard to behavior fully aware that these are values shared with our guests.

The CinCityCon Code of Conduct applies to everyone at the convention including Attendees, Exhibitors, Gamemasters (GMs), Volunteers and Staff.

GENERAL BEHAVIOR:
At CinCityCon we strive to offer a fun and enjoyable experience for all attendees. And we know that our attendees want this experience for themselves and for others. Therefore it is an expectation as part of your badge to maintain a respectful level of behavior toward all other attendees, volunteers, GMs convention staff, and hotel staff.

Abusive, offensive or harassing behavior in word or deed will not be tolerated. This applies to any behaviors with regard to race, ethnicity, sexual orientation, gender, gender identity/expression, religious affiliation, citizenship, age, disability, physical appearance, body size, or other identifying or personal factor. Anyone engaging in such behaviors may be asked to leave, and if asked to leave will not be entitled to any refunds.

Guests are reminded that this is a public event and they may find themselves in the company of strangers who may have different standards than what they are accustomed to with their friends or regular game group and should modulate their behavior accordingly.

Under no circumstances will harassment be tolerated. Harassment may include, but is not limited to:

  • Deliberate intimidation (Reminder: what may be acceptable trash talk at home, may seem threatening to a stranger. If you are not sure if something is acceptable, then assume it is not.)
  • Stalking
  • Body or gender policing
  • Verbal comments, writing, or imagery that demonstrates harmful or oppressive intent toward a specific group or type of identity
  • Unwelcome photography or recording (always ask permission first)
  • Inappropriate and unwelcome physical contact
  • Inappropriate and unwelcome sexual attention
  • Persistent disruption of events

If you are witness to or subject to any behavior which seems inappropriate please notify CinCityCon convention staff. It is solely the responsibility of the convention staff and the convention center staff to address any issues. Convention directors who are aware of or notified of objectionable behavior will ask the behavior be stopped. Failure to comply will result in removal from the convention without refund.

AFTER HOURS
CinCityCon is an event for all ages and we encourage guests to remember that there will be attendees of all ages. Simultaneously, we also understand the desire for more grown-up content in some events. Therefore, CinCityCon has established “family hours” as lasting until 6pm. Anyone with younger guests or sensitive ears should be aware that after 6pm they will likely encounter more adult language (and Telestrations pictures). After hours activities remain subject to the general behavior guidelines.

ALCOHOL
The Sharonville Convention Center does allow the consumption of alcohol in most areas of the convention space. Guests are advised to consume alcohol responsibly. If you or anyone you see has over-consumed, please notify the convention center bartending staff to ensure safety.

BADGES
Badges are required to for admission to all CinCityCon convention space and to participate in any CinCityCon events. Badges are assigned to individuals and the sharing of badges is not only prohibited but such sharing limits our ability in what we can offer in future years. If you lose your badge, please notify the registration desk immediately.    

COSTUMES
Costumes are both welcome and encouraged at CinCityCon, and may range from an amusing t-shirt to full blown Cosplay. We do ask that costumes be tasteful and cover appropriate areas of the body bearing in mind that CinCityCon has guests of all ages. What is illegal outside the convention is illegal at the convention.  Props should be incorporated into the costume or carried in a way that does not inconvenience or endanger other attendees. Firearms are prohibited. Realistic weapon props may be approved and peace-bonded at discretion of the staff; please see the registration desk immediately upon entering the convention center. In some instances guests will be asked to leave props in their vehicle or hotel room but permitted to bring them forward for the Cosplay Contest. If you are uncertain about any aspect of your costume, please inquire at the registration desk.

FOOD AND DRINK
CinCityCon works with the Sharonville Convention Center to try to make sure there is a diverse offering of  food and beverage during the convention.

That said, outside food and drink is prohibited in the convention center as a condition of our rental agreement. 

There are numerous off site dining opportunites including but not limited to our partner hotels, the Hyatt Place and the LivINN as well as our amazing sponsors, Roc-A-Fella’s Pizza and Roosters Wings.

PHOTOGRAPHY
CinCityCon is a public event and guests consent with their badge purchase to have their picture taken by convention staff throughout the weekend. If you have a reason that you need to avoid being photographed, please notify convention staff, but also be aware that it is a public event and we can only manage our own photographs.

Guests taking photographs should limit themselves to broad shots unless they have requested permission from those being photographed. This includes individuals in costumes. In most cases, people will be glad to let you take a photograph, but it is the photographers responsibility to ask. Photographs should always be respectful of the subject. Anyone taking photographs which demean or objectify the subject are a form of harassment and subject to the convention harassment policy. 

SAFETY
CinCityCon is the largest tabletop gaming event in the Greater Cincinnati area. Therefore we specifically ask our guests to be careful as they move among the various events. No running. No standing on furniture. Be careful with game bags or any other things you carry. Always be aware of the people around you. Obey hotel and convention center signs and guidance. Please report any unsafe behavior to convention staff.

SMOKING OR VAPING
Smoking and vaping are both prohibited in the Convention Center.  If you need to smoke, the convention center staff can direct you to an appropriate area.

VIDEOGRAPHY
See Photography

WEAPONS
Live weapons are prohibited. Some weapon props are allowed as provided in the costume rules.  Please make sure to have all prop weapons checked for safety measures at the registration desk. (See costumes)

THE FINAL RULE
The final rule is simply that CinCityCon reserves the right to respond to any behavior by any guest which limits the enjoyment of the convention by others.

CinCityCon directors will always endeavor to clarify any confusion with regard to conduct, but reserve the right to take any and all steps necessary to ensure a safe, legal and fun experience for all of our guests.

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