CinCityCon GM Rewards Program

Submitting Events

CinCityCon wants to recognize everyone that helps make our convention amazing, so we offer a rewards program for anyone that runs events as GameMasters (GMs). This will allow GMs to earn rewards based on the number and popularity of events they run. GMs will collect tokens based on the participants in their events and then redeem those tokens for rewards, which includes the option of a full badge to CinCityCon 2020.

To participate, GMs must submit and receive approval for their events either through the CinCityCon Web site or through the CinCityCon event coordinators. Once approved, the events will be placed on the CinCityCon Schedule of Events and convention guests may start preregistering for those events. Events must be submitted by August 25th to fully qualify for the rewards program. Events submitted after the final deadline, may still be placed on the Schedule of Events, but the GM will not receive tokens for any preregistered participants.

Event pre-registration will end roughly one week before the Con. At that time, guests will no longer be able to register for standard events online and will need to provide generic tokens to get in on events. 

Collecting Tokens

At CinCityCon, every event will have a participation sheet at GM HQ. (RPG event sheets may be available at RPG HQ for convenience.) Prior to each of their events, GMs will collect their sheet from GM HQ. The names of those preregistered will be printed on each event sheet. Additional names may have been added during the weekend for any available spots or waitlist spots for the event. Hand written names are guests who have not yet paid for their events. Any guest whose name is not preprinted on the event sheet will have to pay the GM directly with a generic token, one token per event. GMs will return their sheets along with the names of all participants to GM HQ after their event at which time they will receive tokens for preregistered participants as well. GM’s will receive 1 token for each preregistered participant; GMs will receive additional tokens based on published length of gameplay, one token for each full hour over 2. 

Example 1: Marla runs 4 D&D 5e quests throughout the weekend, 1 Friday, 2 Saturday and 1 Sunday and all her players are walk-ups. Marla will collect 20 tokens from the players and an extra 8 tokens (from GM HQ) for the length of her events = 28 total tokens over the course of the weekend.

Example 2: Matias is more relaxed and runs 1 game of King of Tokyo on Friday with 3 preregistered participants. He schedules a game of Agricola on Saturday morning, but no one signs up and the game does not run. Finally, he runs a game of Patchwork with 2 walk up participants on Saturday afternoon. Matias will collect 3 tokens from GM HQ and 2 tokens, 1 from each of the Patchwork players, for a total of 5 tokens.

Example 3: Sandra is running a 3 hour X-Wing tournament which cost $6 for each participant in order to cover her prize costs. All 8 spots are sold during preregistration. Sandra will receive 9 tokens from GM HQ. She will receive the additional money to cover her prizes from the event coordinator at the end of the convention.

Prize Support

GMs who have requested there be an additional cost to cover prize support will be paid the amount received for prize support at the convention on Sunday. For each guest, the initial $2 still goes toward the GM Reward Program and any additional amount is paid direct to the GM. GMs should notify GMHQ before they depart so that the prize support funds can be provided to them. GMHQ does not manage any money, but will make arrangements with the convention directors.

Special conditions also apply for those events where the GM has requested there be an additional cost to cover prizes (i.e., all events with a ticket price over $2). Registration for these events will remain open throughout CinCityCon. Guests should not provide generic tokens direct to the GM, but should instead register online. GMHQ will then include their token with the tokens for preregistered attendees. If the GM has already collected their sheet and a guest shows up who has just registered, the GM should direct the guest to GMHQ who will provide validation that the guest is registered and that the GM will receive a token for that attendee. If a guest is permitted to participate by presenting the GM a generic token, then the GM will not receive any prize support for that guest since no funds will have been collected.

Redeeming Tokens

GMs will collect tokens for their events throughout the weekend. Tokens may be accumulated and redeemed across any number of events. Tokens can be redeemed as follows:

  • At GM HQ, 2020 Badge
    Visit GM HQ to receive by email an exclusive, one use promotion code which will reduce the cost of your 2020 badge according to the following schedule:
    • 25 tokens – 100% off
    • 20 tokens – 75% off
    • 15 tokens – 50% off
    • 10 tokens – 25% off
  • At Registration, Special GM rewards
    • Exclusive GM CinCityCon Dice Bag
    • CinCityCon Glasses 
    • CinCityCon Dice
    • Other CinCityCon memorabilia
    • Games
    • Products from vendors
  • At Registration, Cash ($1.50 per token)
  • At select vendors throughout the convention

Tokens are 100% transferable.

Gaming Organizations

In some cases gaming groups or organizations may work together in providing events. Such groups are free to pool their tokens and redeem them for unassigned badges to provide GMs for CinCityCon 2020.

 

Thank you for supporting CinCityCon,

Greg, Larry, Chris, Rob, Travis and Jessie


 
 

Questions and Answers

Some questions that we see arising are:
  • What if I lose my tokens?  

    • You are responsible for keeping track of your own tokens.  Please keep close track of them.

  • What if I don’t want to worry about the tokens? 

    • Then do not worry about them, but please let the GM HQ know, so there are not extra tokens in circulation. But we would like to remind you that this is meant to reward the GMs and could lead to a very deeply discounted badge for next year. This will be the only means for GMs to get their 2020 badge cost offset.

  • What if I don’t have enough players for my event?

    • First, we would suggest that you try to encourage any players that have signed up (and the GM) to try to get additional players. You should feel free to ask convention staff to play as it is in our interest in having your event be successful. If you are still short and it is possible, simply play the game with fewer players or conduct a demo session if participants are willing

      If in the end the game is not played, have the players that pre-registered come with you to the GM HQ where their tokens will be returned to them.

  • What do I do about no-shows who pre-paid?  

    • You will still get credit for their tokens, but try to get enough players so that the event is held.

  • Is there any other way to earn tokens?  

    • You can always buy more tokens at $2 each, and you can contact the GM HQ to see if any additional GMs or volunteers are needed. If you are looking for additional events to run, the convention may have events that still need GMs or where the GM is unable to attend; so please email the convention at info@cincitycon or let GM HQ know on your arrival and you may be asked to GM additional events.

  • What if I earn more than 25 tokens, what can I do with the rest?

    • First of all, WoW! Thanks and nice job doing so much for the convention attendees. There are multiple ways to use your tokens, so you should  feel free to use them on more than just a badge (but remember that is your way into the convention next year, o don’t skip the badge). You can even use the surplus to discount a second badge for a friend or partner if you wish.
  • Other questions?
      
    • If you have any other questions, please contact us.
 
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